Write a user guide

He has over twenty years of experience as a researcher, consultant, and trainer in usability, user experience, human factors and experimental psychology. User guides need documentation plans, which are internal supporting documents that specify content, audience, design, format, production team members, schedule, and other such information about a documentation project and its "deliverables.

Consider whether the user needs to hold the user manual and work at the same time. The table of contents should be structured sequentially, in a well-thought-out manner and separated into several sections Millman. Include a genuinely useful trouble-shooting section. There are numerous techniques that write a user guide writers can use to enhance reader findability and thus increase the likelihood that user manuals will be read when preparing manual instructions Hodgson.

The chapter title is used for the inside header on each page; the current heading is used for the outside header on each page. Otherwise standard filled disks are used as bullets. Compare the two sentences below. Text—Body text is a serif font about 10 points in size. Expertise level beginner vs.

Use parallel construction for each step. The heading for the edition notice is the edition number followed by the month and year of the edition.

Tips for writing user manuals

Writing procedures Writing procedures involves the following tasks: Sometimes, users guides will include technical explanations of how the product works, what physical or chemical principles are essential to its operation, and so on.

Limit technical terms to those the user will encounter. Write the steps to task completion while doing the actual task on a real product. In passive voice, the subject is unknown and is acted upon by something that is not known or not stated. Will they install the software by themselves or do so over the internet?

Avoid using saturated blue for text and small detail, and never use blue on a red background. Chunking text Breaking large pieces of information into smaller piece of information is called "chunking. A style catalog is also an electronic thing that defines the format and style of textual elements such as headings, headers, footers, lists, paragraphs, tables, and so on.

Get in touch using the e-mail address at the bottom of this page if you have questions. The body of this section begins with a flowchart that must be meant to orient a user to the overall process of troubleshooting and to the different troubleshooting resources available.

Users want to know what the software can do for them, for example, how to print a page in landscape.

Front Page cover pages Include a cover page, table of contents, and a preface, if necessary.

User Guides

Reference Materials User turn to reference material when they need detailed information on a specific topic, for example, settings or parameters they must enter. Denote importance by using contrast, colour, shading, emboldening etc. If you must define a large number of terms, use a glossary to supplement definitions in the text.

Five Tips for Writing a User Manual

Highlighting—In stepwise instructions, the following elements are bold: Using the If-Then Approach When users are allowed to make decisions, use an If-Then approach to show the different result for each decision they make. Typically, the volume will be called something like "Introducing New Product The TOC begins on a right-hand page numbered "i" and lists up to level of headings within the chapters.

The answers to questions like these determine what type of language to use, and how much detail to include in the introductory section of the manual. Place the copyright notice on the cover and also the title page.

The page references are set about a half inch away from the text entries.Feb 09,  · Write a Table of Contents, if applicable.

User Guide Tutorial

Look at the way wikiHow is laid out as an example. The main page offers many section heads.

How to Write a User Guide

When you access a section, it lists many subcategories, and the subcategories list articles. The more detailed your manual is, the more categories and subcategories you will need%(9).

I write all types of technical documents.

Tips for writing user manuals

This is one of the services I provide to clients that works the best for me over the web. One of questions I get asked most every week is something like, ‘how much does it cost to write a user guide?’.

Write the user manual in synch with the product's development timeline — not under pressure of shipping deadlines. Make sure the writers have the product, understand the product, and actually use the product as they write. Not all of these components are always present in every user guide.

Some user manuals for example will not have a Glossary or a List of Figures. It just depends the kind of guide you are writing and its size and complexity.

To have a decent user guide is a precious commodity and if you know how to write one, this is a talent in great demand. It is simply a matter of mastering a few key principles. Items you will need. Write the user manual in synch with the product's development timeline — not under pressure of shipping deadlines.

Make sure the writers have the product, understand the product, and actually use the product as they write.

Write a user guide
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